Online filings are in a
sense the same as a paper filing. They have the same
requirements as paper filings but can save you valuable time by
pre-filling the screen with the data we already have. The best
part is they are available 24 hours a day.
Table of Contents:
The following is required to do an online filing.
- A browser supporting 128-bit encryption
- You must allow per-session cookies
- A Visa or Mastercard Credit Card.
(Used to pay for filings that carry a fee)
How an online filing
What are per-session cookies and why do I need
to accept them?
- Per-session cookies are NOT stored on your hard drive and they do not
contain any personal information whatsoever.
- Per-session cookies are nothing more than a random,
unique number generated when you first hit our site. Once you log in to the system this
number is used to determine whether or not you are authorized to
access a certain page.
- A per-session cookies looks something
- Per-session cookies disappear as soon as you
close your browser or they will time-out after 20 minutes.
Entering Data into
an Online Form
- The first step to completing an online filing is to log-in to the
system with your pre-assigned Customer Id Number (CID) and PIN. If
you don't have a CID or can't remember what it is, please contact us and
we'll be glad to give you that information.
- Once you are logged in to the system you will be given a list of all
forms that are available for filing over the internet. You may
notice that not all available filings are listed. This is because
not all filings may be filed over the internet. Those filings that
are not listed must be filed on paper. A complete collection of
downloadable forms are available
- Select the filing you wish to complete by clicking on the name of the
filing, then clicking the submit button. The form you select will be
displayed and pre-filled with as much information as possible.
- You must complete the
form by entering all required information before the form can be
submitted. If you fail to enter required information the
system will alert you and request that you enter the missing
- Once all required
information is entered and you click the submit button you will
have an opportunity to review the information submitted.
- If all the information
looks correct, click the Accept button.
- If the filing carries a
fee you will need to enter credit card information to pay for the
filing. Currently Credit Cards are the only way to pay for an
online filing. If you do not have a credit card or do not
wish to use a credit card, other payment options are available by
completing a paper filing instead of an online filing. If
you're not sure if a particular filing carries a fee you may view
- Once your credit card has
been processed you will be given an acknowledge screen detailing
information regarding the transaction. You may want to print
this information for reference.
- Once the credit card
transaction is approved the filing is ready for approval by the
Secretary of the Commonwealth. If for some reason your
credit card transaction is not approved you will have the
opportunity to log back into the system at any time, retrieve the
information previously submitted, then re-submit it.
- If your filing is reject by the Secretary of the
Commonwealth you will be alerted either by mail, phone or
email. You will then have the opportunity to log back into the
system, retrieve the information previously submitted, correct it
then re-submit it. You will not be prompted for payment as the
filing has already been paid for.
Data is entered on the form by positioning the cursor on the
desired input field and typing. Use Tab, or a mouse action to move
from field to field and Backspace to make corrections.
Problem with Data
You might notice that some
fields on the form won't accept your information. This happens
when a field requests a specific type of data such as numeric
only. Entering anything but numeric data will cause the forms
internal validation to return an error therby stopping the form from
Contact information is
required on all online forms. Name, Address and either a phone
number or email address is required. This information becomes
important if a filing is rejected or if there are other questions
about the filing. This information is used internally only and is
not made available to the public nor is it sold. For more
information please see our
For more specific information regarding individual filings visit our
General Information Page.
Here you'll find descriptions and definitions, requirements for specific filings,
filing fees and more.